You will have all of the information you need for your accountant, payroll, or finance team on hand at all times via Kota. This information will vary for some products where billing differences may occur.
Scroll down on the Billing page, and you'll find two types of documents:
Payroll reporting detailing charges for all employees in any particular month
Invoices with the charges made to your company, concerning Kota's fees and providers' fees
Payroll Reporting ¹
Payroll Reporting ¹
You have two options to visualise your payroll reporting.
You can click on the hyperlink to preview Health and/or Pension transactions.
Or by clicking on the download icon on the right side, you can extract a csv file with all the information broken down by employee and benefit. You should always use the figures on this comprehensive downloaded file for your monthly payroll.
Your first Payroll report will contain figures based on potentially the previous two months. So for example, if an employee joined their policy mid-way through the prior month, you will be billed pro-rata for this. Once this is regulated, each bill will appear the same, unless a new joiner is added to the scheme (in which case you will be charged for the new policy) or if someone currently on the scheme upgrades their policy.
Invoices
Invoices
From the moment you have your first active employee - ie, an employee enrolled in a benefits plan -, Kota will start issuing two invoices monthly:
one invoice on the 1st of the month with Kota's fees for the previous month
invoice/s issued throughout the month (the exact day varies depending on active benefit/s) with providers' fees
Read more about invoices here.
Invoices will only be displayed on your Billing page once the charge to your payment method has been successful.
Brief Glossary
Benefit | Element | Definition |
Health | Gross Contribution | Premium paid by the employer, without TRS ² |
Health | Tax Relief at Source | TRS applied on the premium paid the employer. This excludes the TRS that was already applied to the employee contribution (if any). |
Health | Net Contribution | Premium paid by the employer, with TRS applied. ² |
Health | People Net Contribution | Premium paid by the employee, with TRS applied (if any). ² |
Pension | Pension Employer Contribution % | Percentage of the employee salary the employer is contributing to the pension scheme. |
Pension | Pension Employee Contribution % | Percentage of the employee salary the employee is contributing to the pension scheme. |
Pension | Pension Employer Contribution | Amount the employer is contributing to the pension scheme. |
Pension | Pension Employee Contribution | Amount the employee is contributing to the pension scheme. |
Pension | Pension Total Contribution | Total amount that is being sent to the pension scheme. |
¹ Payroll reports are not available for UK benefits
² TRS is only applicable to Irish health insurance. If you're consulting a report for International health insurance, this will be 0, and thus there won't be no net or gross contribution, but one single amount for the employer contribution.