Kota's billing comprises two types of fees that might be charged on different dates:
Saas fees
Saas fees
This is what we charge for our software services - namely our web app for employers and mobile app for employees. These are collected on the 1st of every month, retrospectively. You'll pay 9€ (+ VAT) per employee who has enrolled in a benefits package, plus a payment processing fee depending on your selected payment method.
Providers contributions
Providers contributions
This is what we charge for your employees' benefits contributions, either health insurance, pension and/or life assurance. These can be charged during the month, depending on the benefits and provider you're working with. See the table below for further details.
Here in this table, you can find a summary of all possible charge dates:
Product | Date of charge | Billing period |
Kota SaaS | 1st of every month | From 1st - 31st of the previous month |
UK pension | 1st of every month | From 1st - 31st of the current month |
UK health | 1st of every month | 12 days before your next billing period |
IE health | 10th of every month | Pro rata from when the employee signs up |
IE pension | 10th of every month | From 1st - 31st of the current month |
Note that each type of fee and product is charged and invoiced separately too. We do it this way for clarity, and so it correlates directly with the monthly charges in your bank account. For example, if you have IE health and IE pension, you will receive three invoices:
- An invoice for SAAS fees, processing fees (+VAT)
- An invoice with your IE pension cost
- An invoice with your IE health cost
The invoices will be displayed on your Billing page as soon as the fees have been successfully charged. Read more about Kota's invoices here.